Terms of Service and End User License Agreement

Last updated 4 September 2026 · Riyale Tech Solutions

These terms are the End User License Agreement for EduSync, a service run by Riyale Tech Solutions ("Riyale", "we", "us"). When you create an account or connect SchoolPay or QuickBooks Online, you agree to these terms for your school.

1. What EduSync does

EduSync reads payments from your SchoolPay account and posts them into your QuickBooks account, based on the setup you choose. If you track expenses in Excel, it can bring those in too. EduSync does not handle or move money itself.

2. Your accounts

You are responsible for the SchoolPay and QuickBooks accounts you connect, and for having the right to connect them. You can disconnect either one at any time.

3. Your setup

EduSync posts payments based on the setup you give it. We flag anything that has no account set up, but you are responsible for checking that each fee goes to the right place. We suggest reviewing your records when you start.

4. Payment and billing

• You pay per QuickBooks Online company you connect, on the plan you choose.
• Fees are paid in advance for each period and are not refundable, unless the law says otherwise.
• We will give you fair notice before any price change that affects your plan.

5. Fair use

You agree not to misuse EduSync, try to reach data that is not yours, or use it to break any law. We may pause your access if we believe these terms have been broken.

6. Availability

We work hard to keep EduSync running, but it is provided "as is". EduSync depends on SchoolPay and QuickBooks being available, which is outside our control.

7. Our responsibility

As far as the law allows, our total responsibility to you is limited to the fees you paid in the three months before a problem arises. We are not responsible for indirect losses.

8. Ending your plan

You can cancel any time. Your plan stays active until the end of the current period, after which syncing stops. Account-data retention and verified deletion requests are handled as described in our Privacy Policy and subject to applicable legal or accounting obligations.

9. Changes

We may update these terms as EduSync grows. If a change matters, we will email account admins before it starts.

10. Contact

Questions about these terms? Reach us on the contact page or at legal@riyale.tech.

Privacy Policy

Last updated 4 September 2026 · Riyale Tech Solutions

This policy explains what data EduSync collects, why we use it, who receives it, how long we keep it, and the choices available to schools and their staff. It applies when EduSync connects SchoolPay with QuickBooks Online.

Data we collect

Account and support details

We collect names, work email addresses, phone numbers, roles, school details, sign-in records, and messages or files sent to support. We use these details to create and secure accounts, provide support, and communicate about the service.

QuickBooks Online connection and accounting data

When an administrator authorises a connection, Intuit provides EduSync with an OAuth access token, refresh token, QuickBooks Online company identifier (realm ID), and company name. EduSync encrypts the tokens at rest. To configure and run the integration, EduSync reads the chart of accounts, products and services, payment methods, classes or locations, customers, vendors, and relevant transactions. It creates the accounting records described on our QuickBooks Online integration page. EduSync never receives or stores your Intuit password.

SchoolPay, payment, and expense data

EduSync processes SchoolPay account identifiers and credentials, payer and student references, amounts, fees, branches, dates, payment references, and expense-import details needed to map, post, reconcile, and troubleshoot transactions. EduSync does not move money and does not write changes back to SchoolPay.

Website and security data

We collect IP addresses, browser and device information, timestamps, pages used, and security or error logs. Our public website uses Google Analytics to understand site usage. Google may set analytics cookies or receive device and usage information under its own privacy terms.

How we use data

• To provide the integration you configure and post approved records into QuickBooks Online.
• To prevent duplicates, apply mappings, display sync history, and flag records that need attention.
• To authenticate users, protect customer workspaces, investigate errors, and prevent misuse.
• To provide support, send service notices, meet legal obligations, and improve reliability.

EduSync does not use generative artificial intelligence to categorise, transform, or post QuickBooks Online data.

When we share data

We share data only with service providers that help us host, secure, monitor, email, support, and operate EduSync; with Intuit and SchoolPay when necessary to perform the integration; when required by law; or during a business transfer subject to appropriate confidentiality protections. We do not sell personal information or use payer details for advertising.

Retention and deletion

QuickBooks OAuth tokens are deleted from EduSync immediately when an administrator disconnects. Mapping and transaction history remain while the EduSync account is active so the school can audit prior postings and reconnect without rebuilding its setup. A school administrator may request account-data deletion by emailing privacy@riyale.tech. After we verify the request and any legal or accounting obligations, we remove the data from active systems; residual encrypted backup copies expire through our normal backup rotation.

Security

EduSync encrypts connection tokens at rest and uses HTTPS in transit. Access is role-based, each school's data is logically separated, passwords are hashed, and administrative and security events are logged. No internet service is risk-free, so customers should protect their sign-in details and notify us promptly about suspected misuse.

Your choices and rights

• Company administrators can disconnect QuickBooks Online at any time from Settings → QuickBooks.
• You may ask to access, correct, export, or delete personal data, subject to applicable law.
• You can limit analytics cookies using browser controls or supported tracking-prevention tools.

Contact

Riyale Tech Solutions is responsible for EduSync. For privacy questions or requests, email privacy@riyale.tech, contact us through the support page, or write to Plot 25 Bukoto Street, Kampala, Uganda.